Built for importers, exporters, freight forwarders, and customs brokers. Convert bills of lading, commercial invoices, packing lists, and customs forms — across any carrier, any country, any currency — into clean Excel files for shipment tracking and customs filings.
A single shipment generates a stack of documents — a bill of lading from the carrier, a commercial invoice from the supplier in their currency, a packing list with line-by-line product detail, a certificate of origin, sometimes an inspection report. Each document arrives in a different layout from a different source: Maersk's BOL doesn't look like Hapag-Lloyd's; a Chinese supplier's invoice doesn't match a Vietnamese supplier's. Customs filings need clean line-item data; freight payables need the BOL number and container ID for matching against the carrier invoice.
Generic PDF-to-Excel tools assume consistent grids and break the moment a foreign-language document or a wrapped product description hits. ERP integrations exist for the largest carriers but not for the long tail of regional carriers, NVOCCs, and consolidators. So freight teams type BOL numbers and container IDs into shipment trackers by hand.
PDFExcel reads bills of lading from any carrier (Maersk, MSC, CMA CGM, Hapag-Lloyd, ONE, Evergreen, COSCO, plus regional NVOCCs), commercial invoices from any supplier (handles English, Spanish, Chinese, Japanese, German, French, Portuguese), packing lists with multi-line product descriptions, and customs forms (CBP 7501, CN22/23, ATA carnet). One row per shipment for high-level fields, or one row per line item if you need product-level detail for HTS classification or duty calculation.
Multi-currency commercial invoices preserve both the original amount (with currency code) and the USD-converted equivalent if a conversion is shown on the invoice. Container IDs, BOL numbers, and ETA dates come out as clean fields ready to join against your shipment tracker, freight payable system, or customs filing software.
The model recognizes container ID formats (4 letters + 7 digits + check digit), HTS / Schedule B codes, and multi-line product descriptions that wrap across rows. Trained on real trade documents — not generic OCR.
Most trade-document tools either need an EDI connection per carrier or charge per-document at trade volume. PDFExcel reads any carrier's PDF on the first upload — and you can process a week of shipments in minutes.
One row per shipment with carrier, BOL, container, ports, and commercial invoice total. Add Line Items for HTS-level detail.
| # | BOL # | Carrier | Container | Origin | Destination | ETA | Inv Total |
|---|---|---|---|---|---|---|---|
| 1 | MAEU8472193 | Maersk | MSKU2148293 | Shanghai (CNSHA) | Long Beach (USLGB) | 03/22/2025 | $184,200.00 |
| 2 | MEDUL4421 | MSC | MEDU3982110 | Rotterdam (NLRTM) | New York (USNYC) | 03/24/2025 | €92,840.00 |
| 3 | HLCUSHA2503 | Hapag-Lloyd | HLXU8821447 | Ho Chi Minh (VNSGN) | Oakland (USOAK) | 04/02/2025 | $67,500.00 |
| 4 | CMDUNYC417 | CMA CGM | CMAU4471829 | Hamburg (DEHAM) | Charleston (USCHS) | 04/05/2025 | €48,200.00 |
| 5 | ONEYCN4421 | ONE | ONEU3392884 | Yokohama (JPYOK) | Los Angeles (USLAX) | 04/08/2025 | ¥12,840,000 |
Import/export companies tracking inbound shipments, freight forwarders managing client moves, customs brokers preparing entries, e-commerce brands with international suppliers.
Manages 50-80 inbound shipments a month from suppliers in 8 countries. Drops the week's BOLs and commercial invoices into PDFExcel, exports to the shipment-tracking spreadsheet. Container-level visibility in 15 minutes instead of 2 hours of typing.
Prepares CBP 7501 entries for 200+ clients. Commercial invoices arrive in 6 languages and 12 currencies. Convert each shipment's documents to one row per line item with HTS, country of origin, and unit value — ready for entry summary preparation.
Imports 30+ container loads per quarter from 4 contract manufacturers. Convert packing lists to Excel for inbound-receipt matching against the WMS. Item-level reconciliation becomes a 10-minute job per container.
Yes. The model handles BOLs from every major liner carrier (Maersk, MSC, CMA CGM, Hapag-Lloyd, ONE, Evergreen, COSCO, ZIM, HMM, Yang Ming) and from regional NVOCCs and consolidators. House BOLs and master BOLs both work.
Yes. Commercial invoices in English, Spanish, Chinese, Japanese, German, French, Portuguese, Italian, Korean, and Vietnamese all extract correctly. The model identifies the invoice total, line-item amounts, and product descriptions regardless of the language of the disclaimer text.
Yes. Add 'HTS Code' as a field and the model finds it on each line item. Useful for entry summary preparation and post-entry duty drawback claims. We don't validate HTS codes against the harmonized tariff schedule — always verify against current CBP guidance before filing.
The model preserves the original currency code and amount, plus the USD-converted equivalent if the invoice shows a conversion. If you need a specific exchange-rate-date conversion that the invoice doesn't show, you'll need to apply it externally — we don't fetch live FX rates.
Yes. Files are encrypted in transit, processed in memory, and permanently deleted as soon as extraction completes. Trade documents often contain commercially sensitive supplier pricing — never stored, never shared, never used to train AI.