Built for real estate developers, project finance teams, and asset managers running active construction. Convert AIA G702/G703 pay applications, construction draw schedules, lien waivers, vendor invoices, and appraisals into clean Excel files for funding requests and lender reporting.
Each monthly draw against a construction loan is its own document chaos. The GC sends an AIA G702/G703 pay application with line items by trade and percent-complete by line. Major subs send their own G702/G703s. Each trade contract has lien waivers — conditional and unconditional, with notarization stamps that don't OCR cleanly. Vendor invoices for materials need to tie to the schedule of values. Appraisal updates and inspection reports come in periodically. The lender wants all of it in a single funding package on a tight deadline.
Project finance teams end up rebuilding the schedule of values in Excel every month from scratch — typing line items, percentages, this-period vs to-date amounts, and retainage by trade. A 30-line G702 takes 45 minutes of manual entry per draw cycle. Multiply by 5 active projects and it's a half-week job that has to happen on the same day every month.
PDFExcel reads AIA G702 (application for payment) and G703 (continuation sheet / schedule of values) layouts. Line items extract with description, scheduled value, this-period amount, total to-date, percent complete, balance to finish, and retainage. Conditional and unconditional lien waivers extract with claimant name, amount, through-date, and exhibit references. Vendor invoices, COIs, and appraisals work through the same workflow.
Run a draw cycle as one upload — GC pay app, sub pay apps, lien waivers, supporting invoices — and get back one workbook with each document on its own tab. Roll up the schedule of values into a single sheet for the funding request package, or feed line-item detail into Procore / Sage Intacct / Yardi / RealPage for project accounting. Built-in OCR handles notarized lien-waiver scans and faxed-in trade invoices.
Trained on real AIA G702 and G703 layouts plus the lien-waiver formats most title companies and lenders accept. The model knows that 'Balance to Finish' = Scheduled Value − Total Completed, and that retainage is usually 5-10% withheld until substantial completion.
Most construction-document tools either need integration with a specific PM platform or charge per-project at multi-project portfolio scale. PDFExcel reads any draw document on the first upload — and you can package a funding request in 20 minutes instead of half a day.
One row per line item with scheduled value, this-period amount, percent complete, and retainage. Roll up by trade for the lender funding request.
| # | Line | Description | Scheduled | This Period | To Date | % Comp | Retainage |
|---|---|---|---|---|---|---|---|
| 1 | 1.0 | General Conditions | $485,000.00 | $42,800.00 | $248,400.00 | 51.2% | $24,840.00 |
| 2 | 2.0 | Sitework / Excavation | $612,400.00 | $0.00 | $612,400.00 | 100% | $30,620.00 |
| 3 | 3.0 | Concrete (Foundation) | $1,240,800.00 | $184,200.00 | $988,400.00 | 79.7% | $49,420.00 |
| 4 | 4.0 | Steel / Structural | $2,180,500.00 | $420,800.00 | $1,540,200.00 | 70.6% | $77,010.00 |
| 5 | 5.0 | Mechanical / HVAC | $1,485,000.00 | $148,500.00 | $594,000.00 | 40.0% | $29,700.00 |
| 6 | 6.0 | Electrical | $985,400.00 | $98,540.00 | $394,160.00 | 40.0% | $19,708.00 |
Solo developers running 1-3 active projects, mid-size developers with 5-15 projects in flight, large multi-asset developers, project finance teams at family offices, asset managers tracking construction across a portfolio.
3 active projects, monthly draws on each. Drops each project's draw cycle into PDFExcel separately, exports a clean schedule of values per project for the lender. Funding-request prep drops from a half-day to 30 minutes.
12 active projects across 4 lenders. Each lender wants the funding request in their template. PDFExcel exports normalize the line-item data; the team applies each lender's formatting downstream.
Tracks construction progress across 20 portfolio investments. Monthly draws come in 20 different formats from 20 different sponsors. Convert each to Excel, roll up percent-complete and retainage at portfolio level for the IC report.
Yes — the standard AIA G702 application for payment and G703 continuation sheet (schedule of values) both extract correctly. Line items get scheduled value, work completed this period, total completed to date, percent complete, balance to finish, and retainage as separate columns.
Yes. Both conditional (waiver effective on payment) and unconditional (waiver effective immediately) lien waivers extract with claimant name, payment amount, through-date, and references to specific exhibits or contracts. Notarized scans work via built-in OCR.
Yes. Add a 'Job Cost Code' or 'AIA Line Item' field and the model maps each invoice to the right schedule of values line. Useful for variance analysis between contractor pay app and actual material/sub costs.
We export CSVs that those systems import natively — most project accounting platforms accept CSV import for AP and pay-app data. No direct API integration; by design, keeps the tool simple and avoids per-platform integration risk.
10 documents per month, free, forever. Solo developers running 1 active project monthly fit easily in the free tier. Plans from $69/month for 50 docs (one mid-size project's monthly cycle), $199 for 200, $699 for 1,000 — for multi-project portfolios.