Convert any PDF — vendor bills, expense reports, bank statements, journal entry support, customer payments — into a CSV pre-formatted for NetSuite SuiteImports. Vendor name + bill number + due date + line-level GL coding all set up correctly for the bill-import path.
NetSuite's CSV import path (Setup → Import/Export → Saved CSV Imports) handles bill imports, journal entries, expense reports, and customer payments — but only when the CSV columns map exactly to NetSuite's expected schema. The bill-import schema needs Vendor (internal ID or name), Bill Number, Date, Due Date, Account, Department, Class, and per-line item fields. Get any column wrong and the import fails or worse, succeeds with bad data.
AP teams converting vendor bill PDFs end up either typing bills manually into NetSuite or buying a separate AP automation SuiteApp. Mid-market companies with NetSuite OneWorld across multiple subsidiaries have the same problem multiplied across entities.
PDFExcel converts any document type into a CSV pre-formatted for NetSuite SuiteImports. Vendor bills become a bill-import CSV (Vendor / BillNumber / Date / DueDate / Account / Department / Class / Item / Quantity / Rate). Bank statements become a bank-reconciliation CSV. Expense reports become an expense-import CSV. Journal entry support becomes a JE-import CSV with Date / Account / Debit / Credit / Memo / Department / Class.
Skip the SuiteImports column-mapping wizard. Drop the CSV into Setup → Import/Export → Saved CSV Imports and run the import. Compatible with standard NetSuite, OneWorld (multi-subsidiary), and the Advanced Import features. Built-in OCR handles scanned bank statements and faxed bills automatically.
The model knows what NetSuite expects from bill imports vs JE imports vs expense imports. Pick the document type, get the right CSV columns. No SuiteApp, no SuiteImports custom mapping setup.
Most NetSuite-adjacent tools require a SuiteApp purchase or per-vendor template setup. PDFExcel works on the long tail of bills the AP automation SuiteApp doesn't cover, free to start.
Pre-formatted to NetSuite's bill-import schema. Vendor, bill number, due date, account, department, class — all in the right columns.
| # | Date | Vendor | BillNumber | DueDate | Account | Department | Amount |
|---|---|---|---|---|---|---|---|
| 1 | 03/04/2025 | Acme Office Supply | INV-48217 | 04/03/2025 | 6500 - Office Supplies | Operations | 1533.60 |
| 2 | 03/06/2025 | Northbridge Logistics | NB-2025-441 | 04/05/2025 | 5400 - Freight | Operations | 2890.00 |
| 3 | 03/12/2025 | Cascade Print Co. | CPC-9981 | 04/11/2025 | 6200 - Marketing | Marketing | 340.74 |
| 4 | 03/15/2025 | Helix Software Inc. | 2025-3-718 | 04/14/2025 | 6100 - Software | Engineering | 4200.00 |
| 5 | 03/18/2025 | Apex Freight Forwarders | AFF-77612 | 04/17/2025 | 5400 - Freight | Operations | 8940.50 |
AP managers at $50M-$500M companies on NetSuite, controllers running NetSuite OneWorld across subsidiaries, outside accounting firms supporting NetSuite clients, NetSuite implementation partners doing data migration.
80 vendor bills per week. AP automation SuiteApp covers the top 20 vendors; PDFExcel handles the long-tail 60. Convert weekly batch to bill-import CSV, SuiteImports as draft bills for review and approval.
5 subsidiaries each with their own vendor invoice flow. PDFExcel exports tag the subsidiary in the Class column for OneWorld multi-subsidiary AP — single workflow across the consolidated entity.
Migrating client from QuickBooks to NetSuite. Convert 12 months of historical bills + bank statements to NetSuite-ready CSV, SuiteImports historical data into the new instance.
Yes for the standard bill, JE, and expense import schemas — those are fixed by NetSuite and we match them exactly. For OneWorld multi-subsidiary or heavily-customized imports, you may need to set the Subsidiary or custom-record-type columns post-export; those are easy to fill in the CSV before SuiteImports.
Yes. Subsidiary tagging happens via the Class or Subsidiary column in the export. Mix subsidiaries in one upload — output tags each row. SuiteImports routes each row to the right subsidiary entity automatically.
It complements them. AP automation SuiteApps (BILL, Stampli, Tipalti, Ramp on NetSuite) work great on your top 20 vendors with established templates. PDFExcel handles the long tail (occasional consultants, regional service providers, one-off freight) where per-vendor template setup isn't worth it.
10 documents per month, free, forever. Plans from $69/month for 50, $199 for 200, $699 for 1,000. Most NetSuite growth-stage AP teams fit Pro; mid-market and OneWorld practices fit Business.
Yes — built-in OCR runs automatically when there's no embedded text layer. Same workflow, same NetSuite-ready CSV at the end.