Built for controllers running month-end close, accruals, FP&A, and board reporting at growth-stage and mid-market companies. Convert bank statements, vendor invoices, expense reports, financial statements, and budget-vs-actual reports into clean Excel — fast enough to fit a 5-day close.
Controllers running a 3-5 day close juggle dozens of inbound documents: bank statements (one per account, multiple accounts), vendor invoices (long tail not in the AP automation tool), corporate card statements, employee expense reports, T&E receipts, prior-period financial statements for variance analysis, and the budget-vs-actual reports for management review. Most flow into the close as PDFs, and most still get typed into Excel by hand somewhere in the workflow.
FP&A work outside close adds peer financial statements, customer/supplier financial reviews, and ad-hoc analysis requests from the CEO/CFO. Each one is a fresh PDF-to-Excel manual task. Multiply by the dozen analyses a controller does per month and the data-entry tax adds up to a week of professional time on routine extraction.
PDFExcel reads the controller's full document stack. Bank statements (every U.S. bank), corporate card statements (multi-cardholder Amex Business / Capital One Spark), vendor invoices (long-tail), expense reports (Concur / Expensify / Ramp / Brex), peer financial statements for FP&A, and payroll provider reports for accruals — all extract through one workflow.
Drop the export into NetSuite, Sage Intacct, Microsoft D365, or your custom close worksheet. For prior-period accrual entries, use the categorized vendor-invoice export to build the accrual schedule in 20 minutes vs 4 hours. For board-pack FP&A, pull peer financial statements as one batch and pivot into the comp slide.
Trained on the full document stack a controller actually handles every month — not just one document type. The model knows that vendor invoices need GL coding, that bank statements need reconciliation, and that peer financials need section structure preserved.
Most close-acceleration tools focus on one workflow (AP automation, expense management, bank reconciliation). PDFExcel handles every document layer with one tool — fitting alongside whatever ERP and AP systems you already run.
Long-tail vendor invoices received post-close-cutoff, categorized by GL account and accrual period. Drop into the JE batch as accruals to the right month.
| # | Vendor | Invoice # | Invoice Date | Service Period | Amount | GL Account |
|---|---|---|---|---|---|---|
| 1 | Northbridge Logistics | NB-2025-441 | 03/06/2025 | Mar 2025 | $2,890.00 | 5400 - Freight |
| 2 | Cascade Print Co. | CPC-9981 | 03/12/2025 | Mar 2025 | $315.50 | 6200 - Marketing |
| 3 | Helix Software Inc. | 2025-3-718 | 03/15/2025 | Mar 2025 | $4,200.00 | 6100 - Software |
| 4 | Apex Freight Forwarders | AFF-77612 | 03/18/2025 | Mar 2025 | $8,940.50 | 5400 - Freight |
| 5 | Summit Cleaning Services | 12044 | 03/10/2025 | Mar 2025 | $729.00 | 6500 - Facilities |
Controllers at $10M-$500M companies running 3-5 day monthly close, FP&A teams at $100M-$1B doing competitive analysis and board prep, family-office controllers managing portfolio-company books.
Day-1: bank statements + card statements through PDFExcel into NetSuite. Day-2: vendor invoices through PDFExcel for accruals. Day-3: review and JE post. Saved 2 days of data entry vs prior-quarter close cadence.
Each portco has its own ERP. PDFExcel exports normalize the document data; the team posts to whatever system each portco runs. Standardized close workflow across the whole portfolio.
Board pack needs competitive financial benchmarks. Pull 6 peer 10-Ks into PDFExcel as one batch, build the side-by-side comp slide in 90 minutes vs a half-day of typing.
It's complementary. The ERP handles general ledger, intercompany, consolidations. PDFExcel handles the document-to-data-entry layer — bank statements, vendor invoices, expense reports, peer financials. CSV exports drop into the ERP as JE batches or AP bills.
Yes. Mix entity / currency in a single upload — Currency column tags foreign-currency invoices and statements with original amount + USD equivalent (when shown on the source). For consolidations, post-extraction FX rate application happens in your ERP / consolidation tool.
10 documents per month, free, forever. Plans from $69/month for 50 (Starter), $199 for 200 (Pro), $699 for 1,000 (Business) — most growth-stage controllers fit Pro, mid-market controllers handling multi-entity volume fit Business.
Yes. Financial statement extraction handles 10-Ks, audited annual reports, and lender financials with multi-period column structure preserved. Pivot peer data for board-pack comp slides in minutes instead of hours.
Yes. Files are encrypted in transit, processed in memory, and permanently deleted as soon as extraction completes. Never stored, never shared with third parties, never used to train AI. SOC 2 controls in progress for vendor security review.