Drop in any receipt — PDF, photo, scan, or screenshot from a merchant email — and get a clean Excel file with merchant name, date, amount, tax, payment method, and category. Photographed and crumpled receipts work too.
Receipts arrive in every conceivable format: thermal-printed strips that fade in three months, iPhone photos with one corner curled up, PDFs from email confirmations, screenshots of mobile wallet entries. None of them format cleanly to a spreadsheet, and most expense systems still need someone to type the merchant, amount, and category by hand.
Field reps and small-business owners end up with a shoebox of receipts at month-end and an hour of data entry to file the expense report. Bookkeepers handling client expense logs do the same dance every month — extracting structured data from documents that were never meant to be structured.
PDFExcel handles every receipt format: thermal photos, scanned bundles, email PDF confirmations, screenshots from Apple Pay or Google Pay. The OCR is tuned for receipts specifically — wrapped merchant names, faded thermal print, line-item totals that don't match because of a coupon, partial scans where the bottom edge is cut off.
Each receipt becomes one row with merchant, date, amount, tax, tip, payment method, and category. Add a Project Code or Client Name field to map receipts to the right client billing. Upload a whole month at once as a ZIP and get back a single workbook ready to drop into Expensify, Concur, QuickBooks, or your client's billing system.
The model knows that 'STARBUCKS #4823' is the same merchant as 'STARBUCKS COFFEE CO' — and that a $4.50 line above a $4.95 total is a tip, not a separate item. Trained on real receipts, including the messy ones.
Most receipt apps need you to install software or scan one at a time. PDFExcel takes a batch upload of any format and gives you back a single spreadsheet — no app, no monthly fee for basic volume.
One row per receipt with merchant, amount, and category. Mixed photo + scanned + PDF sources extracted into the same workbook.
| # | Date | Merchant | Subtotal | Tax | Total | Method | Category |
|---|---|---|---|---|---|---|---|
| 1 | 03/02/2025 | Blue Bottle Coffee #14 | $8.50 | $0.68 | $9.18 | Visa ****1248 | Meals |
| 2 | 03/04/2025 | Uber | $28.40 | $0.00 | $32.45 | Apple Pay | Transport |
| 3 | 03/06/2025 | Office Depot | $142.18 | $11.37 | $153.55 | Amex ****3001 | Office |
| 4 | 03/09/2025 | Hilton Garden Inn | $189.00 | $24.57 | $213.57 | Amex ****3001 | Lodging |
| 5 | 03/14/2025 | Whole Foods Market #225 | $52.84 | $4.23 | $57.07 | Visa ****1248 | Meals |
Field reps filing weekly expense reports, small-business owners doing monthly bookkeeping, bookkeepers handling client expense logs, AP teams processing receipt-backed reimbursements.
Photos receipts on the road for a week, drops the camera roll into PDFExcel on Friday, exports to the company expense template. Files Friday's report in 10 minutes instead of an hour.
Saves every business receipt in a folder. End of month: ZIP, upload, export to QuickBooks-ready CSV, import. Bookkeeping time drops from a Sunday afternoon to 20 minutes.
Client emails a Dropbox link with 80 receipts each month. Bulk download, ZIP, convert. Match by Project Code to the right client invoice — done in half an hour.
Yes. The OCR is tuned for receipt photos specifically — handles thermal-print receipts, faded text, partially-cropped images, and crumpled corners. As long as the merchant name and total are visible, the model usually pulls them correctly.
10 receipts per month, free, forever. Most personal expense reports fit in the free tier. Plans from $69/month for 50 documents if you scale up.
Yes. Export as CSV with the column names those systems expect. Most expense systems accept CSV import with Date / Merchant / Amount / Category — that's the default schema.
The model adds a Category column based on the merchant — Meals, Transport, Lodging, Office, etc. You can override or add your own categories in the export, or skip the column entirely if your expense system handles categorization.
Yes — receipts in Spanish, French, German, Portuguese, and other Latin-script languages work. The model identifies merchant names and totals regardless of the language of the disclaimer text.