Drop in a folder, a ZIP, or a stack of PDFs and get a single Excel workbook back — each document as its own tab, or all documents consolidated into one structured table by document type. Built for bookkeepers, AP teams, and analysts processing dozens to hundreds of PDFs at a time.
Batch convert your first folder — free
Generic PDF-to-Excel converters work on one file at a time, by design — drag in one PDF, get one Excel back. For someone converting a single statement, that's fine. For a bookkeeper running monthly close on 30 clients (90+ statements per month), an AP team processing weekly invoice batches (200+ invoices), or an analyst pulling peer-comp data (10+ company filings), one-at-a-time is a nightmare.
Even tools that 'support batch' often process each PDF separately and produce one Excel per source — meaning post-processing in Excel to consolidate. The actual workflow value is one PDF batch in, one consolidated workbook out, structured for downstream use.
PDFExcel handles batches natively. Drop in a ZIP of 50 invoices and get one Excel back with all 50 invoices as rows in a single sheet (one row per invoice, with vendor + invoice # + date + amount columns). Or upload a year of monthly bank statements and get one workbook with each month as a tab. Or batch a peer-set of 10 company financial statements and get a workbook with each company's statements on separate sheets, ready for cross-company comp pivots.
Use the right output structure for your downstream workflow. One row per document is best for AP queues and 1099 batches. One tab per document is best for monthly statement archives and peer-comp work. Concatenated transaction list is best for cross-period bank reconciliation. Pair with QuickBooks, Xero, or NetSuite imports for system-ready CSVs.
The model auto-detects whether you uploaded mixed document types (invoices + statements + receipts) or a homogeneous batch (12 monthly statements) and structures the output accordingly. No setup.
Most batch-PDF tools either need an enterprise contract or charge per-page. PDFExcel handles batches at small-team scale, free to start, with the right consolidated structure waiting at the end.
One row per invoice. Source filename preserved as audit-trail metadata. Drop into QuickBooks / NetSuite / Sage as a draft-bill batch.
| # | Source File | Vendor | Invoice # | Date | Due Date | Amount |
|---|---|---|---|---|---|---|
| 1 | acme_inv_48217.pdf | Acme Office Supply | INV-48217 | 03/04/2025 | 04/03/2025 | $1,533.60 |
| 2 | northbridge_NB-441.pdf | Northbridge Logistics | NB-2025-441 | 03/06/2025 | 04/05/2025 | $2,890.00 |
| 3 | summit_12044.pdf | Summit Cleaning Services | 12044 | 03/10/2025 | 04/09/2025 | $729.00 |
| 4 | cascade_CPC-9981.pdf | Cascade Print Co. | CPC-9981 | 03/12/2025 | 04/11/2025 | $340.74 |
| 5 | helix_2025-3-718.pdf | Helix Software Inc. | 2025-3-718 | 03/15/2025 | 04/14/2025 | $4,200.00 |
| 6 | apex_AFF-77612.pdf | Apex Freight Forwarders | AFF-77612 | 03/18/2025 | 04/17/2025 | $8,940.50 |
Bookkeepers running monthly close on 10+ clients, AP teams processing weekly invoice batches, equity / credit / M&A analysts pulling peer-set financial statements, audit teams running sample-test batches.
30 clients, 90+ statements + cards + bills. Batch upload per client, get back a workbook per client with all that month's documents consolidated. Monthly close drops from a week to two days.
80 invoices per week. Drop the inbox folder as a ZIP, get back one Excel with 80 rows. Drop into NetSuite SuiteImports as a draft-bill batch — review and approve in 30 minutes vs typing for half a day.
10 sector peers × 3 years × 4 statements (BS / IS / CF / Equity) = 120 documents. Batch upload as one ZIP, get back a workbook with cross-company comp pivot tables ready.
No hard limit on batch size — only the per-file 20 MB limit and your monthly document allowance. Realistically, batches up to 100-200 PDFs process in 5-10 minutes; larger batches are fine but take longer. Each PDF in the batch counts as one document toward your monthly allowance.
One consolidated Excel file by default, with structure that fits the batch (one row per doc, one tab per doc, or concatenated). If you want one Excel per source, set that option in step 2.
Yes. The Source File column tracks the original PDF filename for every row — useful for audit trails, exception handling, and going back to the source when something looks off.
10 documents per month, free, forever. Plans from $69/month for 50 documents (Starter), $199 for 200 (Pro), $699 for 1,000 (Business). Most small batch workflows fit Starter or Pro.
Yes — built-in OCR runs automatically per file in the batch. Mix native and scanned PDFs in one batch; the workflow is identical.